Prompts that turn ChatGPT, Claude, and Gemini
into a useful colleague.

Warm pre-arrival WhatsApp or email that welcomes the guest and offers an upgrade with a soft call to action.

Send-ready reply to an upset guest: own the issue, offer a concrete fix, protect the relationship.

Personal GM follow-up to a guest after a resolved problem: genuine care plus a gesture, zero corporate language.

Brief, helpful reply offering paid early check-in or late check-out, framed as a heads-up, not a pitch.

Friendly in-stay message promoting the spa, restaurant or activity, like a tip from the team.

A 'favourite local spots' section written like a knowledgeable local friend, not a tourist brochure.

One-page brief for the team ahead of a VIP arrival: who they are, preferences, watch-outs, prep steps.

Translate a guest message into another language with a back-translation so you can verify accuracy.

Turn scribbled shift notes into a clean handover the next shift can act on in one read.

Rewrite the in-room welcome book or FAQ answers so they're warm, clear and current.

Turn the morning room-status walk into a clean AM/PM handover: priorities, blockers, VIP rooms.

Turn a housekeeper's fault note or photo description into a clear work order for engineering.

A room-type-specific inspection checklist a new inspector can follow without training.

Draft the monthly deep-clean rota from occupancy patterns: which rooms, which week, what gets done.

A courteous message telling a departed guest what was found and how to get it back.

Turn a guest's special requests into a precise room-prep instruction card for the assigned attendant.

Turn a stock count into a reorder summary: what's below par, what to order, cost estimate.

A 30-day onboarding checklist for a new room attendant: skills, standards, sign-offs by week.

Translate a housekeeping SOP into the team's languages, keeping steps exact and unambiguous.

A factual, liability-aware incident write-up for damage found in a room, ready for management.

Rewrite menu item descriptions with sensory detail and accurate allergen cues, in the brand voice.

Turn today's specials into a chalkboard blurb plus one natural upsell line per dish for servers.

The 5-minute pre-shift brief: 86'd items, VIPs, large parties, specials, one service focus.

A per-dish allergen and dietary matrix the team can answer guests from with confidence.

A polished event proposal from enquiry notes: menu options, pricing, room setup, next step.

A firm, professional supplier email: order changes, quality complaints or price pushback.

Structured menu ideas from what's local and in season, with costing logic and a signature candidate.

On-brand reply to a restaurant review: specific, human, no copy-paste PR phrases.

Turn waste observations into a practical reduction plan: portioning, timing, repurposing, tracking.

Turn an event sheet into a staffing plan: roles, numbers, timings, briefing points.

On-brand reply to a negative review: acknowledge, apologise without defensiveness, name one action.

A personal thank-you that references a specific detail and quietly reinforces the brand promise.

Paste a month of reviews, get the patterns: top praise, top complaints, recurring issues, actions.

Five specific 90-day revenue moves from your ADR, occupancy and event calendar, with reasoning.

Three creative, sellable package ideas with names, inclusions, pricing logic and marketing copy.

Compare competitor reviews against yours: their strengths, gaps to exploit, one positioning move.

Assess a group enquiry's real value (displacement, terms, risk) and draft the reply.

A personal email to past guests with an exclusive direct rate, gentle urgency, one call to action.

Rewrite property copy to be specific and sensory: kill generic phrases, sharpen headlines.

A month of post ideas tied to what's actually happening at the property, with captions to edit.

Turn last night's numbers into three lines of commentary: what moved, why, what to watch.

Explain forecast vs actual in plain English: drivers, one-offs, what changes next month's forecast.

The monthly owner email: performance, drivers, outlook and asks, professional and direct.

Turn bullet-point scribbles into the weekly GM report: summary, highlights, revenue, actions.

Turn the monthly P&L into a narrative anyone on the exec team can follow and act on.

A firm, escalating sequence of AR reminder emails that gets paid without burning the relationship.

Pressure-test next year's budget: the assumptions behind every line, and which are shakiest.

Compress the monthly board pack into one page: performance, risks, decisions required.

Scan an expense export for savings: anomalies, creep, renegotiation targets, quick wins.

Summarise a supplier or lease contract: key terms, obligations, dates, risks, exit options.

Turn messy meeting notes into owners, actions and deadlines, plus a 3-line summary.

Paste the inbox backlog, get a priority triage plus drafted replies for the routine half.

Turn today's loose ends into tomorrow's plan: top 3, schedule, what to delegate or drop.

A one-page SOP for any task: trigger, steps, exact language, what not to do, escalation.

A structured onboarding plan for a new hire: skills, milestones and check-ins by month.

An honest, attractive job ad plus structured interview questions and a scoring guide.

Announce a change clearly: what's changing, why, what it means for each team, from when.

Brief multiple departments on a shared event or change: who does what by when.

Turn observations into specific, personal recognition or constructive feedback for a team member.

A factual incident report (guest, staff or property) that would stand up to insurer or legal review.